To start let’s talk about what a personal data sheet is. In short, it’s a document containing all the necessary information about someone’s personal information; things like where they went to school, where they live and have lived, work history, contact information, etc. It can be as detailed as you want or need. Basically, it’s a resume on steroids.
Why would you or anyone else need to create a personal data sheet? Nobody knows what’ll happen tomorrow or where their life will take them or in what situations they might need quick access to very specific information. It’s not uncommon for institutions like the military, government, hospitals, and some colleges and universities to request documents similar to PDSs.
Personal data sheets come in handy in situations like we mentioned above where some institution asks for a lot of specific information right on the spot. And in extreme cases, you have scenarios where you lose your sight and this form is used by a family member, spouse, caretaker, or assistant to properly fill out documents for you.
Though, whether you have a medical condition or not, it’s very beneficial for you to have one ready, just in case.
One of the most straightforward uses for one of these sheets is for building new resumes and filling out official forms. They really do make processes much faster. Create a PDS of your own and keep it stored in the cloud so can access it from any of your devices, whether you’re at home on your laptop or computer, or on the go with your tablet or smartphone. Having a comprehensive document with all of your information is extremely important and beneficial.
Other than just you having your PDS on hand, share it with your emergency contacts. If the people you trust most have your personal information, they’re able to help you when you get into trouble or hurt.
However, in any case, it’s very important that you always update your PDS. To make it easier, use tools to help you, like online document management solutions.
A lot of people mix up and confuse personal data sheets and resumes. A resume targets a specific position, so you need to adapt your goals, characteristics, and supporting information for each situation and 'sell' your skills and experience. A PDS has no 'selling' purpose but provides complete and accurate information.
Alrighty, now that you know the main differences, let’s take a closer look at 3 key points to consider while drafting your own personal data sheet:
In reality, the sheet isn’t too complicated to put together. Really it can be a Word doc, Google doc, Pages doc, etc. Whatever works best for you.
We’ve gone ahead and made your job a little easier by creating this how-to to help you build your first PDS:
- Add current and permanent addresses, phone numbers, email addresses, etc.
- State whether you’re a US citizen or not, or have dual citizenship.
- Write names, addresses, phone numbers, and relationships (is this person your parent, spouse, child, friend, etc.?).
- Provide employers and hospitals with this information.
- Write about your school, college, university, training sessions, and certifications to represent your skills.
- List them from most recent to oldest, indicating attendance periods.
- Add the full names of each institution (no abbreviations).
- Include information about the places where you work and have worked.
- Mention the names of your supervisors.
- Start with your most current job and go backward from there, adding specific like your position, promotions, and dates.
- Insert information about all the languages you can speak, certifications, and licenses you hold.
- Describe the interesting hobbies you have or the interesting things you’ve accomplished.
- Provide contacts of at least three people from work or school who could vouch for your accomplishments.
Include their names, contacts, positions, and how long you’ve known the person for.
- Utilize a small section like a corner for writing a note about your reasoning.
- Make sure all the information is always correct and up-to-date (names, addresses, dates, etc.).
You can create a personal data sheet in Microsoft Word, Pages, or any other text editor. Once you’ve double-checked it, consider converting it to PDF to ensure that anyone on any device will be able to open it without error messages or distortions.
Check out altopdf.com and browse its suite of online converters like Word to PDF or Pages to PDF for free without registering, hidden fees, or annoying ads. Use the Edit PDF option on the main screen to make additional changes and updates as you go.
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